From admission to graduation, Somatrack replaces the spreadsheets, paper files, and WhatsApp groups with one place your whole team can trust.
Sixteen modules, one login — running in Kenyan schools and colleges today. Pick an area to narrow the list.
Every learner's file, from enquiry to alumni.
Money in, posted to the right learner automatically.
The bursar's books, built from what already happened.
From staff records to salary day.
Students and staff check in at the gate.
Marks entered once, graded and ranked for you.
The school week, planned in one place.
Parents hear from the school, not the rumour mill.
The school in their pocket.
Everything a boarding school tracks.
Every learner on the right bus.
Books and stores without a paper ledger.
Spending the bursar can account for.
Intakes, semesters and units, end to end.
A student portal that answers its own questions.
The paperwork around the paperwork.
Money and marks are the two things a school can't afford to get wrong.
You always know who changed what, and when.
Your records are backed up every night, encrypted.
Staff, parents and students only see what they're meant to.
No mid-term migrations — we start where your calendar is.
Fee waivers and voided receipts need a second person to approve them.
Receipts, transcripts and mark lists carry a signed QR code that proves they're genuine.
Fingerprint templates are encrypted at rest and never leave the system.
Results, payments and attendance can't be wiped by deleting a class, term or route.
No IT department needed — most schools are fully onboarded within a couple of weeks.
Step 01
Your student numbers, classes or intakes, and how you track fees today.
Step 02
Fee structures, classes, subjects, grading bands and term dates, configured for you.
Step 03
Import students, parents and staff from your spreadsheets, and enrol fingerprints at the scanner.
Step 04
Link your M-Pesa paybill or Equity account so payments post to students with an SMS receipt.
Step 05
The office, teachers and parents log in the same week, and NOVA LMS opens from the same account.
From primary and secondary schools to colleges and TVET institutes — Somatrack scales with you.
Admissions, fees and CBC grading (EE, ME, AE, BE) for every grade in one system.
Subject timetables, streams, and exams with weighted CATs and a full results trail.
Hostels, rooms and bed allocation, pocket money and medical records alongside academics.
Intakes, unit registration, a registrar's admissions queue and NOVA LMS for every course.
Common questions from schools deciding whether to make the switch.
No. Somatrack runs in a browser on the computers and phones you already have. The only optional extra is a fingerprint scanner at the gate for biometric attendance.
Parents get SMS on any phone, no data bundle needed. In NOVA LMS, quiz answers stay saved on the device if the connection drops and are sent the moment it's back.
Yes. Deductions are calculated from rates your finance office can edit, alongside allowances, salary advances and loans — then salaries are paid straight to M-Pesa.
M-Pesa paybill and STK push through Safaricom, Equity (Jenga) or KCB, plus cash, cheque and bank payments recorded at the bursar. Every payment posts to the right learner and texts the family a receipt.
No lock-in. You can stop using Somatrack at the end of any billing period.
If you can use WhatsApp, you can use Somatrack — most staff are confident within a day.
Everyone. The office, bursar, teachers, parents and students each get their own view, on the web or in the mobile app.
Book a free demo and we'll show you Somatrack and NOVA LMS running with your school's setup.
